My top tools for freelancers 2018

I have been freelancing for over five years now and I am always on the look out for tools to make life easier and my day more effective. Here are my favourite freelancer tools and resources for 2018.

Project Management

If you get a lot of requests from clients, it can be hard to keep track of everything. Rather than let those little requests slip through the net, keep them all in one place.

Asana is an online project management tool which allows you to track projects from start to finish and has a range of pricing plans for free, individuals and enterprises. It supports time tracking, task management and the ability to work with other team members.

What I love most about this website is the UX – it just works and looks beautiful too. I must admit, this is something I am very picky with. I love websites and programs that look pretty but do a damn good job too. I have seen lots of content management tools that look like nothing more than a boring spreadsheet – this is why I love Asana so much.

If you’re a freelancer working either alone, or as part of a team – Asana will be a great tool for managing your work more effectively. You can visit their website here.


Many years ago, I used to manage my invoices manually and to be honest… it became a bit of a headache. People don’t always pay on time and it can be hard to keep track of things if you’re issuing lots of invoices throughout the month.

One day I stumbled upon a website called Wave, I haven’t looked back since. I regularly recommend this website to people as it’s so useful and the most importantly… free! Yes, that’s right, completely free.

Wave allows you to send invoices to your client directly via it’s website and it keeps track of all your pending and overdue payments. There is an option to link it up to your bank account and use it for accounting also. Always on the go? No problem, Wave has an app which you can use to issue invoices. It also sends you a notification of when your invoice has been viewed so keeping on top of things couldn’t be easier with Wave.


Most devices come with email apps built in automatically… and they are usually pretty good. The only problem I find with these are that they are a bit bland and well… uninspiring to look at and use.

I recently moved over to Spark Email and absolutely love it. It is only available on Apple devices at the moment but I am an Apple lover so I am in my element!

It has a really clean, user friendly interface and is just a pleasure to use. They have an app which you can use on your devices and it sync everything so you don’t need to worry about adding all your accounts on different devices – sweet!

Not only does Spark look good and work well… it does come with some cool features too. These features include a smart inbox which only notifies you of important emails… you won’t be getting hassled with random spam emails and newsletters. It also has smart search, email snoozing, reminders and the ability to send emails later.

Accepting Money On The Go

Have you ever had a client want to pay you by card but not had the means to accept it? Instead of an awkward wonder down to the cashpoint, why not invest in a credit card machine?

SumUp offer a small, but very flashy looking credit card reader that will allow you to accept payments on the go. It links up with your phone and you can either insert a card at the top, or use it contactless. There is no fixed monthly fee, however you do need to pay a small amount upfront for your reader – usually around £15 – £20. In regards to fees, they charge only 1.69% per transaction which is much less than other providers on the market.

If you would like to take payments on the go, get yourself a SumUp Reader today. You can use this link to get a discount (currently £14) on your reader.

Wondering What Other Tools I Like?

Check out my older post Must Have Tools For Freelancers.